Frequently Asked Questions (F.A.Q)

What are the exhibit hours for RSNA 2010?
When is the final payment due?
Do I need to submit a floor plan for approval?
Who is the general contractor?
Can I set up my own booth?
What is an Exhibitor Appointed Contractor?
Can we hang a sign or banner?
How do we order an Internet connection for our booth?
What giveaway items are allowed during the meeting?
Can we conduct a raffle or drawing at our booth?
Do you make attendee lists available for purchase?
When will we receive our badges?
When can we set up our booth?

What are the exhibit hours for RSNA 2010?
The hours of the RSNA Technical Exhibition are:
Sunday, November 28 from 10:00 a.m. to 5:00 p.m.
Monday, November 29 from 10:00 a.m. to 5:00 p.m.
Tuesday, November 30 from 10:00 a.m. to 5:00 p.m.
Wednesday, December 1 from 10:00 a.m. to 5:00 p.m.
Thursday, December 2 from 10:00 a.m. to 2:00 p.m.

When is the final payment due?
Final payment is due on August 13. Any balance not paid by August 13 will be subject to space reassignment and a loss of four priority points toward the RSNA 2011 Annual Meeting.

Do I need to submit a floor plan for approval?
All companies exhibiting with a freeform, peninsula or mobile booth is required to submit a floor plan for approval. Your floor plans will be reviewed for general conformities to Rule 9, Exhibit Design.

Floor plan must be recieved by September 3, 2010.

• Who is the general contractor?
  The general contractor for RSNA 2010 is Freeman.
  
  
  
  

Can I set up my own booth?
Effective August 1, 2010, Exhibitors may now perform work in a booth of any size. You can work within your booth using your own ladders or hand tools, cordless tools, power tools and other tools designated by the Authority. In addition to the work currently performed, you may also begin performing the following work within your booth:

• - Setting-up and dismantling exhibits
• - Assembling and disassembling materials, machinery or equipment
• - Installing all signs, graphics, props, other decorative items, and Exhibitor   drapery, including the skirting of Exhibitor tables
• - Delivering, setting-up, plugging in, interconnecting and operating the Exhibitor's   electrical equipment, computers, audio-visual devices and other equipment
• - Skidding, positioning and re-skidding all Exhibitor material, machinery and   equipment using non-motorized hand trucks and dollies.

What is an Exhibitor Appointed Contractor (EAC)?
An EAC is any contractor other than official RSNA contractors for labor, supervision or any other service. Requests to use an Exhibitor Appointed Contractor must be submitted on or before October 15. No requests, addenda or substitutions received after that deadline will be approved. Only requests from exhibitors (not EACs) will be considered.

Can we hang a sign or banner?
Hanging of signs, banners or exhibit components from the exhibit hall ceiling is prohibited. All Free-Form exhibits must submit a floor plan and signed Agreement Form before September 3rd.

How do we order an Internet connection for our booth?
All Internet service connections for RSNA 2010 are to be contracted through RSNA only. Please remember to take advantage of the RSNAnet Early-Bird Deadline of September 29, 2010.

What giveaway items are allowed during the meeting?
Any item being distributed during RSNA is to be straightforward, professional and noncombative in nature. Small token gifts, which are not worn or displayed, and may be carried in the pocket of an attendee are acceptable. Such token gifts must meet AMA ethics guidelines and should not be of substantial value. It is the responsibility of the exhibitor to receive prior approval for any handout/novelty item that may be questionable in nature. Please review Rule 14E for more information.Please review Rule 14E for more information.

Can we conduct a raffle or drawing at our booth?
Yes. Drawings, raffles and lotteries may be conducted at RSNA 2010. The total monetary value of all prizes awarded by any single exhibitor may not exceed $1,000. Please review Rule 14C for more information.

Do you make attendee lists available for purchase?
Yes. The RSNA 2010 Attendee Lists are available for purchase by confirmed RSNA 2010 Exhibitors. The cost is 12 cents per name with a minimum order of $75.00. Only mailing data is available for purchase. Please remember to include a sample-mailing piece when submitting your request form. Please allow 7-10 business days for processing approvals.

When will we receive our exhibitor badges?
If requested by November 3, exhibitor badges and holders will be mailed in early November. The package is shipped via express mail to the official representative listed on the Exhibitor Application. The official representative is responsible for badge distribution to booth personnel.  Exhibitor badges requested after November 3 must be obtained onsite. 

When can we set up our booth?
All exhibitors can begin the set-up of their booth on Friday, November 26 at 8:00 A.M. Exhibits must be substantially completed by 6:00 P.M. on Saturday, November 27 and show-ready by 9:00 am Sunday, November 28th. Companies with a free-form exhibit (20' x 20' or larger) will be scheduled a target move-in assignment between Monday, November 22 and Wednesday, November 24. These assignments will be released on or about September 13 via the RSNA annual meeting website.

 

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